If a coach is interested in speaking to a student-athlete at another institution, or if a coach or member of the athletics department staff is contacted by a student-athlete at another institution for the purpose of transferring, the coach or staff member should notify the student-athlete that under NCAA rules, it is not permissible to discuss transferring without first obtaining written permission from that institution’s Director of Athletics.
The coach or staff member should immediately notify the Compliance Office of the request. The Compliance Office will send a letter and a One-Time Transfer Form to the institution’s Director of Athletics. Once the form is completed and returned to the Compliance Office, the Compliance Office will notify the coach, in writing, whether or not the institution granted permission to contact the student-athlete. Once a student-athlete receives permission to contact UNCW, the student-athlete is considered a prospective student-athlete and would be eligible for an official visit.
Student-Athletes Leaving UNCW
When the Compliance Office is notified that a UNCW student-athlete is requesting permission to contact another institution for the purpose of transferring, the Compliance Office will contact the head coach for approval. If the coach approves the request, the Compliance Office will send a letter to the Director of Athletics at the other institution granting permission for that institution to contact the student-athlete once the student-athlete completes the exit interview process with the Faculty Athletics Representative.
If the head coach does not approve the request, the Compliance Office will then notify the Athletic Director that the request was not approved.If the Athletics Director decides not to grant permission, the student-athlete and the institution will be notified of the decision.In addition, the student-athlete will be notified of a hearing opportunity.
If the student-athlete requests a hearing, the student-athlete and a representative of the athletics department will attend the hearing, and each will have the opportunity to present information and documentation to the committee.The committee that hears the case will include the Faculty Advisory Committee on Intercollegiate Athletics (FACIA).The FACIA chair will serve as chair of the committee that hears the case.The committee will render a decision and provide the student-athlete and the Athletics Department with a written statement.